Time tracking & invoicing for creative agencies | Rinkta
[Rinkta](https://rinkta.com/)
Products
Agencies
Resources
[Customers](https://rinkta.com/case-studies) [Pricing](https://rinkta.com/pricing)
[Log in](https://app.rinkta.com/session/new) [Sign up for free](https://app.rinkta.com/registration/new)
For creative agencies
# Time tracking and invoicing for creative agencies
You didn't start a studio to manage paperwork. Rinkta captures completed work from Asana, ClickUp, and Slack — turns it into invoices in one click. Less billing. More creative work.
[Try it free for 7 days](https://app.rinkta.com/registration/new)
## Studios and creative shops running on Rinkta
[](https://pencilandlion.com/?ref=rinkta) [](https://bloomlabs.earth/?ref=rinkta) [](https://metamark.lt/?ref=rinkta) [](https://www.linkedin.com/company/kont%C5%ABrai-studio/?ref=rinkta) [](https://nologo.agency/?ref=rinkta)
Built for the way studios actually run
## Stay in the work, not the paperwork
### Capture work from Asana, ClickUp, and Notion
Designers, strategists, and writers stay in the tools they already use. Rinkta watches what's marked done — tasks in Asana, ClickUp, Notion, Slack — and turns each one into a billable entry with AI-estimated hours.
### Margins per client and project, in real time
See which clients actually pay off and which projects quietly drain the studio. Live margin dashboards built from the work your team's already shipping — no spreadsheet rebuilds.
[Try the profitability calculator → ↗](https://rinkta.com/resources/calculators/profitability-calculator)
### No timers killing your culture
Time trackers turn creative teams into monitored employees. Rinkta estimates hours from completed tasks instead — accurate billing, intact culture, no surveillance UX your team resents.
### One-click invoicing, multi-currency, multi-tax
Rinkta remembers each client's rates, currencies (USD, EUR, GBP, plus 20 more), and tax rules (VAT, GST). Bill 20 clients in one click at month-end, every invoice in the right currency with the right VAT.
[See how invoicing works → ↗](https://rinkta.com/products/invoices)
### Invoices that match your brand
Upload your logo, set brand colors, pick a layout template, use custom invoice number formats (INV-2026-001). Studio and Agency plans add fully custom HTML/CSS templates for studios with strict brand systems.
### Retainer and scope-creep tracking
Track hours used against each client's monthly retainer with your rollover rules applied. Every revision task creates an entry — so when scope creep turns into free work, you have a paper trail to bill from.
Customer stories
## What creative founders say
> Rinkta has enabled our team to focus on what we do best — creative work. We no longer have to worry about tracking time or billing our clients. It's all in one place.
_Aurimas KadzevičiusFounder, Pencil & Lion_
> I work with multiple clients at once. I've recently tried out Rinkta and I'm impressed how it just removes all of the things I find annoying to deal with.
_Martynas LapėFounder, Metamark_
## Creative agency questions
Does Rinkta replace my project management tool?
◀
No. Your team keeps working in Asana, ClickUp, Notion, Trello, or Basecamp. Rinkta sits underneath — watches what gets done, captures it as billable work, and hands you invoices. It's the business layer your PM tool was never built to be: capturing billable work, estimating hours, drafting invoices.
---
How does Rinkta capture work from Asana, ClickUp, or Notion?
◀
OAuth-connect once. Whenever a task moves to Done, Rinkta creates a billable entry, links it to the right client and project, and asks the AI to estimate hours from the task description and your studio's history. You review the draft invoice before sending — nothing bills automatically.
---
Can I bill different rates per role, client, and project?
◀
Yes. Set rates per team member (designer rate, strategist rate, art director rate), per client, or per project — Rinkta picks the right one when generating each invoice. Currencies (USD, EUR, GBP, plus 20 more) and tax rules (VAT, GST, sales tax) are per-client too, applied automatically.
---
Does Rinkta work with retainer clients?
◀
Yes. Retainers bill on a milestone or fixed schedule while Rinkta still captures the actual work that goes into them. Track hours used against each client's monthly retainer with your rollover rules applied — full rollover, partial rollover, or zero out. The dashboard shows whether each retainer is profitable or quietly losing money.
---
How does Rinkta handle revisions and scope creep?
◀
Every revision task creates an entry. If it's inside scope, you bundle it into the milestone. If it's beyond scope, you bill it separately — and you have a paper trail showing exactly where the extra hours went. Most studios find more billable hours in the first month than they realised they were giving away.
---
How do I know which clients are actually profitable?
◀
The dashboard shows margin per client and per project in real time — actuals, not guesses. Margin = revenue (what you billed) minus loaded cost (each team member's hourly cost rate × hours worked). The clients you assume are top accounts often aren't, and the small retainers sometimes carry the studio.
---
How is Rinkta different from Toggl, Harvest, or Clockify?
◀
Toggl, Harvest, and Clockify are timer-based — your designers start and stop timers, then someone reconstructs the data into invoices. Rinkta is automatic time tracking: AI estimates hours from completed tasks in Asana, ClickUp, or Notion, then drafts the invoice. Same outcome without the timer overhead or surveillance culture.
---
How long does Rinkta take to set up for a creative studio?
◀
About 15 minutes. OAuth-connect your project tools (Asana, ClickUp, Notion, Slack), set rates and currencies per client, and Rinkta starts capturing tasks immediately. Most studios generate their first draft invoice within the first week. No software on team devices, no agent to deploy, no training session needed.
### Try it risk-free for a week
**Here's the deal.**Use Rinkta free for 7 days. If you don't save at least a couple hours or find work you should have billed, we'll refund everything. No questions, no hassle.
[Sign up for a free trial](https://app.rinkta.com/registration/new)
No credit card required
[Rinkta](https://rinkta.com/)
### Product
- [Time tracking](https://rinkta.com/products/time-tracking)
- [Insights](https://rinkta.com/products/insights)
- [Invoices](https://rinkta.com/products/invoices)
- [Integrations](https://rinkta.com/integrations)
- [Pricing](https://rinkta.com/pricing)
### Solutions
- [Software agencies](https://rinkta.com/agencies/software)
- [Creative agencies](https://rinkta.com/agencies/creative)
### Resources
- [Guides](https://rinkta.com/guides)
- [Customer stories](https://rinkta.com/case-studies)
- [Profitability calculator](https://rinkta.com/resources/calculators/profitability-calculator)
- [Utilization calculator](https://rinkta.com/resources/calculators/utilization-calculator)
### Company
- [About](https://rinkta.com/about)
- [Contact](https://rinkta.com/contact)
- [Security](https://rinkta.com/security)
### Follow us
- [Discord](https://rinkta.com/join/discord)
- [X / Twitter](https://x.com/rinktacom)
- [LinkedIn](https://www.linkedin.com/company/rinkta)
- [Instagram](https://www.instagram.com/rinktacom/)
- [Facebook](https://www.facebook.com/rinktacom)
---
Rinkta is developed, shaped and backed by [Primevise](https://primevise.com/?ref=rinkta)
- [Privacy Policy](https://rinkta.com/privacy-policy)
- [Terms of Service](https://rinkta.com/terms-of-service)
## We use cookies
To understand how Rinkta is used and improve the experience. Read our [privacy policy](https://rinkta.com/privacy-policy).
Accept
Reject