Time tracking & invoicing for software agencies | Rinkta
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For software agencies
# Time tracking and invoicing for software agencies
Rinkta plugs into GitHub, Linear, ClickUp, and Asana to capture closed tickets and pull requests as billable work. No timers, no team training. Your developers keep their flow — you get clean invoices.
[Try it free for 7 days](https://app.rinkta.com/registration/new)
## Software and product agencies running on Rinkta
[](https://bloomlabs.earth/?ref=rinkta) [](https://primevise.com/?ref=rinkta) [](https://collegelife.co/?ref=rinkta) [](https://e142.com/?ref=rinkta)
Built for the way dev shops actually bill
## Closed tickets become billable hours
Stop reconstructing what your devs shipped this month. Rinkta does it as work happens.
### Capture from GitHub, Linear, and ClickUp
When a PR merges or an issue moves to Done, Rinkta creates a billable entry with AI-estimated hours from the diff size, ticket description, and your team's historical patterns. No timers, no standup nag.
### Per-developer, per-client, per-project rates
Senior rate, junior rate, retainer rate, AI-pair rate — set them once and Rinkta picks the right one when invoicing. Multi-currency and tax handled automatically per client.
### Real margin on every engagement
Spot the engagement burning hours faster than it's billing. Profitability dashboards by client, project, and team — actuals, not guesses.
[Try the profitability calculator → ↗](https://rinkta.com/resources/calculators/profitability-calculator)
### Per-developer utilization, weekly
Billable utilization per engineer, by week and month. Spot the senior covering for everyone, the junior with capacity, the team that's drowning. Plan staffing on data, not vibes.
### Fixed-price margins, surfaced live
For fixed-fee or milestone contracts, Rinkta tracks actual hours against the agreed scope and shows real margin even when the invoice is flat. Catch projects drifting into a loss weeks before month-end.
### No new tools for your devs
Rinkta runs in the background through OAuth — no install, no browser extension, no agent on dev laptops. Engineering keeps merging PRs and closing tickets the way they already do.
Customer stories
## Software teams using Rinkta
> Rinkta has removed much of the busywork when working with multiple clients. It was especially helpful in managing my team output. An elegant solution for small agencies.
_Simas GradeckasFounder, Bloom Labs_
> Our studio has worked with many global clients. Rinkta has helped us to keep track of all of our projects and bill our clients on time. It's a game changer for us.
_Lukas GecevičiusFounder, LVL11.STUDIO_
## Software agency questions
How does Rinkta capture work from GitHub or Linear?
◀
OAuth-connect your GitHub org or Linear workspace once. When a PR merges or an issue moves to Done, Rinkta creates a billable entry, links it to the right project, and asks the AI to estimate hours from the diff size, ticket description, and your team's historical patterns. You review and adjust before invoicing.
---
Can my developers keep using GitHub, Linear, and ClickUp?
◀
Yes — that's the whole point. Rinkta runs in the background through OAuth, no install on dev laptops, no browser extension, no agent. Engineers keep merging PRs and closing tickets the way they already do. The only person who learns the Rinkta UI is whoever runs the monthly invoicing — about ten minutes the first time.
---
How do you handle different rates per developer, client, or project?
◀
Set rates per team member (senior, junior, retainer rate, AI-pair rate), per client, or per project — whichever combination matches your contracts. Rinkta picks the right one automatically when generating each invoice. Currencies (USD, EUR, GBP, plus 20 more) and tax rules (VAT, GST, sales tax) are per-client too, applied automatically.
---
What about fixed-price contracts and retainers?
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Both work. Time-and-materials projects bill from captured entries. Fixed-price and retainer projects use milestone or schedule-based invoicing, while Rinkta still tracks the cost side so you can see actual margin against the fixed fee. Catch projects drifting into a loss weeks before month-end — usually the first place dev shops find leaking margin.
---
What if my team uses Jira instead of Linear?
◀
Jira isn't in the native integration list yet — GitHub, Linear, ClickUp, Asana, Basecamp, Trello, TickTick, Todoist, Toggl, and Slack are. Agency-plan customers can wire Jira via custom webhooks or the API. Email us if you need it; native Jira support is on the 2026 roadmap.
---
How do you measure project margin for a software agency?
◀
Margin = revenue from approved entries minus loaded developer cost minus allocated overhead. The dashboard shows it in real time, broken out by client, project, and team member. There's also a standalone profitability calculator if you want to model your shop without signing up first.
---
How is Rinkta different from Toggl, Harvest, or Clockify?
◀
Toggl, Harvest, and Clockify are timer-based — your developers start and stop timers, then someone reconstructs the data into invoices. Rinkta is automatic time tracking: AI estimates hours from PRs and closed tickets in GitHub, Linear, or ClickUp, then drafts the invoice. Same outcome without timer overhead or the surveillance UX engineers resent.
---
Can I track per-developer billable utilization?
◀
Yes. The dashboard shows billable utilization per engineer, by week and month — captured automatically from completed work, not self-reported timesheets. Spot the senior covering for everyone, the junior with capacity, the team that's drowning. Plan staffing on actual data so you don't overbook your best people or under-utilise the rest.
### Try it risk-free for a week
**Here's the deal.**Use Rinkta free for 7 days. If you don't save at least a couple hours or find work you should have billed, we'll refund everything. No questions, no hassle.
[Sign up for a free trial](https://app.rinkta.com/registration/new)
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### Product
- [Time tracking](https://rinkta.com/products/time-tracking)
- [Insights](https://rinkta.com/products/insights)
- [Invoices](https://rinkta.com/products/invoices)
- [Integrations](https://rinkta.com/integrations)
- [Pricing](https://rinkta.com/pricing)
### Solutions
- [Software agencies](https://rinkta.com/agencies/software)
- [Creative agencies](https://rinkta.com/agencies/creative)
### Resources
- [Guides](https://rinkta.com/guides)
- [Customer stories](https://rinkta.com/case-studies)
- [Profitability calculator](https://rinkta.com/resources/calculators/profitability-calculator)
- [Utilization calculator](https://rinkta.com/resources/calculators/utilization-calculator)
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---
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