Automatic invoicing for agencies | Rinkta
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Invoices
# One-click invoicing for agencies.
Rinkta assembles each invoice from the work your team already completed — pulling tasks from Asana, ClickUp, GitHub, Linear, and Slack, then applying the right rates, currency, and tax per client. Review, adjust, send. The whole monthly billing cycle drops to about ten minutes.
How automatic invoicing works
## From completed tasks to client-ready invoices.
Six things Rinkta handles automatically so the monthly billing cycle stops eating your week.
### Tasks become billable line items, automatically.
Every completed task in Asana, ClickUp, GitHub, Linear, Basecamp, or Slack flows into the draft invoice with AI-estimated hours attached. No manual entry, no end-of-month reconstruction, no missed billable work.
### Per-client rates, currencies, and taxes.
Set rates per team member, per client, or per project. Currencies (USD, EUR, GBP, plus 20 more) and tax rules (VAT, GST, sales tax) apply automatically when each client's invoice is generated.
### Bill 40 clients in one click.
Generate drafts for every client at once, review the batch, and send them all together. Same workflow whether you have 5 clients or 50 — the monthly billing cycle drops to about ten minutes.
### Track payments without the chase.
Connect Stripe, Polar, or your bank feed and Rinkta marks invoices as paid the moment funds land. Automated reminders fire on a schedule you control — no more manual follow-ups.
### Custom branding that matches your studio.
Upload your logo, set brand colours, pick layout templates, and choose custom invoice number formats (INV-2026-001). Studio and Agency plans unlock fully custom HTML/CSS templates.
### Sync to QuickBooks, Xero, FreshBooks.
Direct integrations keep your accounting tool in sync as invoices ship. CSV export covers anything else. Your bookkeeping stays current without manual reconciliation.
FAQ
## Common questions about agency invoicing
How does Rinkta generate invoices automatically?
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Rinkta watches tasks complete in your project tools (Asana, GitHub, Linear, ClickUp, Basecamp), captures each one as a billable entry with AI-estimated hours, and assembles them into a draft invoice when the billing cycle ends. You review the draft, adjust anything, then send. The whole monthly invoicing process takes about 10 minutes instead of half a day.
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Can I customize invoice branding and layout?
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Yes. Upload your logo, set brand colours, add a footer with payment terms, and choose between three layout templates (minimal, classic, detailed). Custom invoice number formats are supported (e.g. INV-2026-001). Studio and Agency plans add fully custom HTML/CSS templates if you need to match an existing brand system exactly.
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Does Rinkta support multiple currencies and tax rates?
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Yes. Set a default currency per client (USD, EUR, GBP, plus 20+ others) and Rinkta uses it automatically when generating that client's invoices. Tax rates are per-client too — VAT, GST, sales tax, or no tax. Rinkta computes line totals and tax lines correctly without you touching a calculator.
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Can I send invoices in bulk?
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Yes. At the end of the month, generate drafts for every client in one click, review the batch, and send them all together. Each invoice goes to the right contact in the right currency with the right tax. Most agencies bill 15–40 clients per month in 10 minutes total — same workflow whether you have 5 clients or 50.
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Does Rinkta track when invoices get paid?
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Yes. Connect Stripe, Polar, or your bank feed and Rinkta marks invoices as paid the moment money lands. The dashboard shows outstanding receivables, overdue invoices, and average payment time per client. Automated payment reminders fire on a schedule you control — no more chasing clients manually at month-end.
---
Can I export invoices to my accounting software?
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Yes. Direct integrations with QuickBooks, Xero, and FreshBooks sync invoices automatically as they're sent. CSV export is available for any other accounting tool. Studio and Agency plans add bulk export and scheduled syncs so your bookkeeping stays current without manual reconciliation.
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What's the difference between Rinkta invoicing and using QuickBooks or FreshBooks?
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QuickBooks and FreshBooks generate invoices once you've already decided what to bill. Rinkta does the step before that: it captures the work, estimates hours, and tells you what should be billed. Most agencies use Rinkta to build invoices and QuickBooks/Xero downstream for accounting — the integrations keep both sides in sync.
### Stop dreading invoice day.
**Here's the deal.**Use it free for 7 days. If you don't save at least a couple hours or find work you should have billed, we'll refund everything. No questions, no hassle.
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