Automatic time tracking for agencies | Rinkta
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Time tracking
# Time tracking, without the timers.
Rinkta is automatic time tracking built for agencies. Connect to Asana, ClickUp, GitHub, Linear, or Slack — our AI estimates billable hours from completed tasks. No timesheets, no surveillance, no end-of-month reconstruction.
[Try it free for 7 days](https://app.rinkta.com/registration/new)
How it works
## How automatic time tracking works at Rinkta.
Connect
### Plug into your existing stack.
OAuth into Asana, ClickUp, GitHub, Linear, Basecamp, Slack, or any of our other 10+ integrations. Setup takes a coffee break — no agent, no installer, no team training.
Capture
### Tasks turn into entries.
When a task moves to Done, Rinkta captures it: title, description, assignee, links back to the source. Each entry is editable; nothing happens behind your back.
AI time estimation
### AI time estimation fills in the hours.
Rinkta's AI time estimation reads the task scope and complexity, then assigns billable hours. Estimates get more accurate as the model learns your team's patterns. You stay in control — adjust anything before invoicing.
Bill
### Invoice in one click.
Per-client rates, currencies, and taxes apply automatically. Send via email or download the PDF. The whole monthly billing cycle becomes a 5-minute review.
Why agencies switch to Rinkta
## What automatic time tracking eliminates.
Six chronic agency headaches that disappear when time tracking captures itself.
### No more timesheets.
Your team writes code, designs, ships work. They don't log hours. Rinkta does that part.
### No more surveillance culture.
No keystroke loggers, no screenshots, no 'time bandit' reports. Just the work that got done.
### No more month-end reconstruction.
Hours are captured as work happens. By the 1st of the month, the invoices are already drafted.
### No missed billable work.
Tasks that used to slip through Slack threads and email get caught. Most agencies recover 5–15% in previously unbilled work.
### Unlimited team members.
Pricing scales with operations, not headcount. Add freelancers, contractors, and full-time hires without changing plan.
### Works for retainers too.
Track hours used against monthly retainers. Get alerts before you blow the budget. Roll over what's left, or don't.
Asana
Basecamp
ClickUp
GitHub
Linear
Notion
Slack
WhatsApp
Trello
FAQ
## Common questions
How accurate is AI time estimation?
◀
Within ~10% of self-reported hours after the first month. Rinkta's AI time estimation learns your team's patterns — a 'small bug fix' from a senior developer estimates shorter than the same description from a junior. Every estimate is editable before invoicing, so you stay in control of the final billable hours sent to a client.
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Do I still need Toggl or Harvest if I'm using Rinkta?
◀
No. Rinkta replaces traditional timer-based time tracking entirely. Most agencies drop Toggl, Harvest, or Clockify within the first month because automatic time tracking from completed tasks is more accurate than self-reported timers — and your team stops resenting the process. Keep your existing tracker running for one billing cycle if you want to compare.
---
Does AI time estimation work with my existing tasks?
◀
Yes. Rinkta's AI time estimation reads whatever task titles and descriptions you already write in Asana, ClickUp, GitHub, Linear, Basecamp, Notion, or Trello. Better-written titles produce better estimates ('Refactor checkout flow to handle 3DS' vs 'fix bug'), but the system works fine with terse ones. No special formatting required.
---
Can Rinkta track non-billable internal time?
◀
Yes. Tag a project as 'internal' and Rinkta excludes it from client invoices while still capturing the hours in utilization reports. This covers admin time, internal R&D, learning days, and pitch work — anything you want visible to leadership but never billed to a client. Toggle billable status per project from settings.
---
Does automatic time tracking work for non-engineering teams?
◀
Yes. Anywhere your team uses task-based project management, Rinkta works the same way. Designers in Asana, content writers in Notion, ops in ClickUp, sales handoffs in Linear — Rinkta captures completed tasks and estimates hours regardless of role. Time tracking quality depends on PM tool quality, not the kind of work the team does.
---
How is Rinkta different from Toggl, Harvest, or Clockify?
◀
Toggl, Harvest, and Clockify are timer-based time tracking — your team starts and stops timers, then someone reconstructs the data into invoices. Rinkta is automatic time tracking: AI estimates hours from completed tasks in the tools you already use, then drafts the invoice. Same outcome (billable hours captured, clients invoiced) without the timer overhead or surveillance culture.
---
How long does it take to set up automatic time tracking?
◀
About 15 minutes. Connect each project tool via OAuth (one click each — Asana, GitHub, Linear, etc.), set client rates and currencies, and Rinkta starts capturing tasks immediately. Most agencies generate their first draft invoice within the first week. There's no software to install on team devices and no agent to deploy.
---
Does my team need to install anything?
◀
No. Rinkta is fully cloud-based and connects to your project tools through OAuth — nothing to install on team members' laptops, no browser extensions, no desktop agents. Your team keeps using Asana, GitHub, ClickUp, or whatever they're used to, and Rinkta watches task completion in the background. No new tools, no training.
---
What integrations does Rinkta support?
◀
Rinkta integrates with Asana, ClickUp, GitHub, Linear, Basecamp, Slack, Notion, Trello, WhatsApp, and Fizzy. Most agencies connect 2–3 — typically a project tool (Asana/Linear), a code platform if developing (GitHub), and a comms tool (Slack). Each integration captures completed tasks automatically and feeds them into AI time estimation. New integrations ship monthly.
### Stop asking your team to log hours.
[Start free trial](https://app.rinkta.com/registration/new)
7-day free trial, no credit card. Full refund within the first week.
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---
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